Professional Email Sign-Offs and Closings Lines That Are Perfect for Business Communication

Email endings are more important than you may think. Like any other conclusion, they encapsulate the email's purpose while also fortifying your message's tone. Get it wrong, and you risk being misinterpreted. 

But don’t fret! Here, you’ll find several closing lines and email sign-offs perfect for various types of professional communication. 

Professional Closing Lines

The list of reasons why one may have to write a professional email is endless. However, there are a few common themes that we’ll explore and provide closing lines for. 

Remember, a closing line is a sentence placed after the email’s main body and before the sign-off. It helps bring the message to an end without being too abrupt, and sometimes also highlights the main or most important topic within it. 

Expecting a Response

Clear communication is key when writing anything, but especially when crafting a business email. If you’d like to avoid ambiguity regarding a response, consider using any of the following lines. 

I look forward to hearing from you soon. 

Your prompt attention to this issue would be greatly appreciated. 

I eagerly await your feedback on this matter. 

I’m looking forward to your timely response.

Example:

Thank you for taking the time to read this lengthy email.

I eagerly await your feedback on this matter.

Best regards,
John

Closing Before the Weekend

Using a closing line in an email sent just before the end of the weekend is a great way to be polite and express well-wishes. It also clarifies that the discussion need not progress any further and could instead be continued the following week. If no further dialogue is required, then you can remove the text that suggests continuing the conversation some other time. 

Have a great weekend ahead, and let’s reconvene on this next week. 

Wishing you a relaxing weekend; we’ll pick up on this come Monday. 

If you have any input before the weekend, please don’t hesitate to share.

Before we sign off for the weekend, please feel free to share any final thoughts or updates. 

I hope you have an enjoyable weekend ahead, and we’ll catch up on this early next week. 

Example:

We have made great progress on this project. I appreciate all your hard work and valuable input.

Have a great weekend ahead, and let’s reconvene on this next week.

Best regards,
Sally

Closing Before a Holiday Break

Similarly, adding a closing line before the start of a holiday break is not only courteous but also practical, as it lets others know what to expect. If the project or conversation has reached its end, then simply delete the text that proposes circling back to it in the future. 

As the holiday season approaches, let’s wrap up our discussions and pick up where we left off in the new year. 

Wishing you a joyful holiday season; we’ll reconvene in the new year. 

Thank you for all of your hard work this year. I hope you have a happy holiday season!

Example:

The merger will have us undergoing several technological migrations and implementing new protocols. However, we can continue discussing this when we return to the office.

Wishing you a joyful holiday season; we’ll reconvene in the new year.

Best regards,
Johan

Expressing Appreciation

A little appreciation goes a long way. If you’re feeling thankful, it’s a good idea to express that. Not only does it strengthen professional relationships, but it also helps others know that their time and input are valuable. 

Thank you for your attention to this matter. 

I appreciate your dedication to our shared goals.

Thank you for your continued support and collaboration.

Example:

I really like how the house is coming along. You have made my vision a reality!

Thank you for your continued support and collaboration.

Best regards,
Karen

Setting Expectations for Follow-Up

It’s useful to let the recipients of your emails know if you’re expecting a follow-up because a miscommunication in this regard can lead to serious and possibly expensive consequences. Remember, the more specific, the better. If you know exactly when you want to follow up with someone, include the date and time in the email. 

Let’s plan to touch base in our next meeting to discuss progress. 

I’ll follow up about this on [date].

In our next meeting, we can delve deeper into [topic].

I’m looking forward to our next steps in the process.

Example:

A lot was discussed during today’s meeting, and I learned quite a bit.

In our next meeting, we can delve deeper into strategizing.

Best regards,
Samson

Friendly Encouragement

Have you ever received an email that instantly made you feel better or more confident? If you’d like to do the same and spread some word of encouragement, consider using any of the following lines. 

Your insights are always welcome; let’s continue this conversation. 

I’m confident we can achieve great results together. 

I’m looking forward to collaborating on this project together. 

Wishing you a fantastic day ahead.

Example:

I’m confident that having multiple departments work on this shared goal will end with results that surpass our vision.

I’m looking forward to collaborating on this project together.

Best regards,
Elliot

Professional Email Sign-Offs

An email sign-off is the phrase used after the body of your message and before your name or signature. It serves as a polite and professional way to conclude your communication. Email sign-offs can vary in tone and formality and can convey different sentiments. Below, you’ll find options better suited for strictly formal communication and casual choices suitable for business situations but relaying a more friendly and informal tone. 

Formal Professional

Sincerely, 

Best regards, 

Respectfully, 

Cordially, 

Best wishes, 

Regards, 

With appreciation,

Casual Professional

Thanks, 

Best, 

Have a great day, 

Be well, 

Cheers, 

Take care, 

Talk soon, 

Professional Email Example

When it all comes together, a business email that includes a professional closing line and sign-off should look similar to this example:

Dear Jared,

I hope this email finds you well. I wanted to update you on our ongoing project and outline the next steps. Over the past few weeks, our team has been working diligently to expand your brand, and I’m pleased to report that we’ve made significant progress.

We’ve successfully completed the research phase and have started the development process. We are truly thrilled to be able to consult a company that has done so much to help the local community.

Let’s plan to touch base in our next meeting to discuss progress.

With appreciation,
Carla

Get It Right From the Start

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